October 2016 Ohio IX Meeting Minutes
Attendees: Tim Berelsman, Doug Payauys, Paul Schopis, Greg Dunn, Marijan Adam, Kim Gerhart, Nancy Tiemeier, Steve Steele, Brent Beatty, Lynn Child, Luke Skidmore, Shelby Anderson, Brian Riley
Membership Applications – Accent Communications applied for an Associate Membership. Doug provided a summary of their business. They were approved.
Secretary Report – Minutes Approved
CTO Report – Bresco and OneIT cross connects are done and plugging in to begin peering. We have LOA’s for 5 of the cross connects. Peering is being turned up. We discussed the portal, it is working but not as good of a tool as we want. We are continuing to work on it. It was brought up that we will want training for the portal and peering. Marijan is putting a sheet together to explain peering.
We discussed that we need to decide what peering members will use/see – just your own or others. Paul suggested that members should see everyone’s and that there needs to be trust with-in the membership. Everyone agreed.
Governance Committee – Shelby discussed Form 1024 for tax exempt status. With the bylaws, we have everything we need except for the financials. We need to supply the budget which we are planning to work on in the next meeting. We have no new BoD or Conflict of Interest Agreements. Nancy will send an email out to those people that still need to submit their agreements.
Marketing Committee – The new website is ready to go. We rolled it out at the Columbus Connect. The Leave Behind piece is complete which was also used at the show. We have extras available for anyone that needs them. We will keep the marketing information at Cologix and people can use as needed. They are working on a presentation for board members to use when discussing the IX.
We are working on version of minutes that can be posted on the Internet.
Old Business – No updates
New Business – Declaration of Membership Dues. Proposed Resolution – Declare Membership dues to remain at the same rates as 2016. Furthermore declare that anyone that applied and was paid in full as of December 31, 2016 will have 100% of their payment carried forward and applied to their 2017 membership fee. This is no way waives Ohio IX’s right pursuant to the Bylaws to apply an assessment to the membership at any time in 2017 to cover financial shortfall. We discussed this and felt due to the length of time it took to get everything turned up and ready, it was the fair thing to do for our members. This was approved by the Board.
Doug discussed the need to start thinking about the budget for next year. Some of the things that must be included in the budget are the payment for the switch and spare to OARnet, membership for ARIN ($500), Power costs and Marketing budget. The Budget will be prepared for review for the November meeting.
Luke made the request that we start putting together longer term goals with timelines. We don’t want the Exchange to plateau but want it to continue to grow.
Suggestion was made to get the Board together for a holiday celebration.
Next meeting – November 1st at 1:30 at Cologix
Respectfully submitted by Nancy Tiemeier