September 10, 2021 Ohio IX Meeting

Attendees:  Nancy Tiemeier, Luke Skidmore, Doug Payauys, Jason Gintert, Rob Shema, Kim Gerhart, Brian Riley, Phil Maag, Rob Shema, Brent Beatty, Chris Cameron, Matt Moran

Roll call and Approval of Agenda – Completed

Secretary Report – Minutes Approved for July and August

Governance – The updates on the Code of Regulations that were approved at the annual meeting has been updated on the website.

Associate & Senior Member Applications – 

Associate Membership – Arista; voted and approved

Senior Membership – Cincinnati Bell and Subspace Communication – both were voted and approved

Content Sourcing – Matt has been working with Netflix.  We are working with Watch to see if they can be a sponsor for the servers.  The IX will be responsible for the maintenance.  We are still working on it.

Marketing Committee 

• Discussed regional Happy Hours – not sure timing is right but thought with smaller events it might work.  Want to keep members engaged and try to recruit new members.
• Chris asked about the apparel and how orders were going.  They have had issues getting Under Armour clothing.  If you have orders that haven’t been filled, please get with Chris.  We still have not gotten an invoice from them.

Tech Committee / CTO Report

• We are all migrated to Arista, it was completed on August 23rd
• Marijan moved patches and documented patch panel.  After maintenance, it shows about 10GB of traffic.  We will decommission Juniper gear over the next month
• Brent is having issues with Cloudflare, having problem getting ahold of someone to help on their side.
• Moved website to Google based server and hosting.  HTTPS now working.  Updated content – we can now manage.
• Email and Domain hosting – needs payment updated to the Ohio IX card
• IXP manager updated to 5.8, did content cleanup and aet up mail chimp (up to 2,000 contacts).  We may move to Hub Spot.
• Ohio IXP is the new Twitter name
• Working on documenting everything and getting the tech committee trained.
• Want to upgrade route servers and upgrade to BIRD

Old / New Business 

• H5 – Matt talking to them to get them to connect to exchange.  They have a 3^rd party managing their switch and are not peering.  Matt setting up call with Doug and their contacts.
• Discussed new strategic direction.  We are getting to the point with our traffic that we can reach out to bigger players and other data centers.  Rob is going to head this up.  Jason has put a presentation together which he will send out to everyone.
• Discussed trying to get OARnet to peer more.  Putting together some traffic information and benefits to them.

Next meeting – October 15^th 9:00 am.

Meeting adjourned.

Respectfully submitted,

Nancy Tiemeier

June 11, 2021 Ohio IX Meeting

Attendees:  Nancy Tiemeier, Luke Skidmore,  Doug Payauys, Jason Gintert, Rob Shema, Brent Beatty, Chris Cameron, Brian Riley, Phil Maag

Roll call and Approval of Agenda – Completed

Secretary Report – Minutes Approved 

Governance – Went over the amended Code of Regulations.  The question of capping dues was discussed.  A copy of the amended and restated Code of Regulations will be attached to the minutes.

Associate & Senior Member Applications – We received a senior application for Adtran.  Doug provided information on Adtran and we voted and approved their membership.

Content Sourcing – 

• Heard WOW is working to sell their network.
• Twitch is peering through Amazon
• Chris asked about connecting to other IX’s.  We looked into this in the past and the cost to connect (transport) is an issue.  

Marketing Committee 

• We need an outbound mail  platform – there are some that are free or low cost.  We will need help with MX records so will get with Marijan to help.
• We are looking to engage in events.  Let us know if you hear of anything or if having an event that we can be part of.
• Clothware store –  There have been some inventory shortages of some things.  If you haven’t gotten your some things, either reach out to them or let Chris know and he will check it for you.  We still have not gotten an invoice from them.  There have been some comments on taking a long time to get orders.  We will try and stay on top of this. 

Tech Committee / CTO Report

• They researched reverse DNS and not able to do integration with IXP Manager but could do with Google.
• Through Google, we have $300 worth of free hosting, will need a credit card down the road
• Arista Switches – we have the baseline configs done- we used some information we had received from MICE.  It is staged and ready, still doing testing with the IXP Manager.
• We need to have monitoring to know when customers go offline. Brent has had a couple issues with the 40G port which should be corrected with new switches.  We are using Nagios to monitor currently
• Databank in Cleveland contacted us- they have customers interested in IX and also remote switch.  They want us to pay transport or so if someone would provide.  That model will not work for us.

Remote Switch Agreement – changes to the agreement to get it completed

• The address needs to be added
• Must be a senior member,  and pay senior membership
• Added language to operator payment schedule to limit charge they can charge for remote tenant.  Brent discussed may want to remove transport fee.
• We moved to accept as changed in meeting.  Was moved, seconded and approved.

Old / New Business 

• Annual Meeting will be Aug 5^th at Top Golf.  We would like to have a separate meeting to prepare.  Will have business meeting / Growth/ Struggles and Tech side.
• Adam leaving Amplex and board – taking a 6 month hiatus
• Jason Ginhert is interested in a Board Position.  Discussed Matt Moran would also be good.

We will have the next meeting on Friday July 23rd at 9:00.  Conference Bridge will be sent

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Respectfully submitted,

Nancy Tiemeier

March 11, 2021 Ohio IX Meeting

Attendees:  Nancy Tiemeier, Luke Skidmore,  Doug Payauys, Adam Kujawski, Jason Gintert, Kim Gerhart, Todd Jackson, Rob Shema, Brent Beatty, Chris Cameron, Brian Riley, Matt Moran, Greg Dunn, Marijan Adam, Matt Moran and guest Duane Powell from the City of Hilliard

Call to Order – Brent called the meeting to order and introduced Duane Powell.  Doug will facilitate the meeting.

Roll call and Approval of Agenda – Completed

Secretary Report – Minutes Approved 

Governance – House Bill 2 probably going to pass.  Greg is putting summary together.  It should pass in the next month or two.  There will be money from the 1.9 Trillion relief package but not sure how it will be used.

Associate & Senior Member Applications – Senior Membership for Linear 1 Technologies.   Discussed and approved.

Content Sourcing – 

• Matt is trying with NetFlix but no luck yet.  With a Nginx server, they would allow cache as would Google.    Members would have to purchase this router, they are getting more information.  
• Adam spoke with Akamai, they are open to peering with the IX.  He has a call with them next week.
• Zayo had a call with Matt last week, they may be interested in joining.

Marketing Committee 

• Emails went out last week on the gift certificates for the online store.  Will send to Matt and Bill Fuller shortly.
• The committee is having a meeting this afternoon.  Jason G has been helping with the social media content, it automates through his software
• Let us know if you are having any events that the IX can participate in. 
• Contacts need to be updated in Zero

Tech Committee / CTO Report

• Working on budget, projects and recurring expenses.  Most costs are support related – $14,500 starting in 2022, $1300 more patch panels, VMWare licensing, Veeam back-up etc is about $10,000.  Not looking to do everything, looking at options.
• Had VMWare issues – fixed now.  
• Amazon still not configured.
• Involta is peering but no traffic yet.
• Our peak traffic is 12.5 Gig but mainly staying around 9 Gig.
• Need to get remote switch agreement and standards done.  Adam has done some technical  documentation – putting on Google Docs.
• H5 is not peering and don’t intend to.  This is a violation of the remote switch agreement.

Old / New Business 

• 2021 Budget Development – marketing committee discussing today and will provide budget request.   
• Executive team authorization for financial changes / transactions.  Was discussed to change banks.  Want to authorize members of Executive Team to change banks and also be listed on the account.  Was discussed and moved that the Executive Team members should be listed on the account.  The current Executive Team is Brent Beatty, Kim Gerhart, Doug Payauys, and Nancy Tiemeier.  Going forward at the Annual meeting, the names of the Executive Team will be listed in the minutes to document who is approved.  This was moved by Brent and seconded by Luke. This was voted and approved. There was a second motion that any member of the Executive Team can make transactions against the same bank account.  This was moved by Brian and seconded by Todd.  This was voted and approved.
• Insurance renewals – Telecom Ins Group – prepayment – 3 yrs E&O.  We are changing providers on the umbrella policy.
• We are still working on our case for OARnet.
• Annual meeting – usually in April but want to push until later in the summer so hopefully can do in person.  Want to do at Top Golf again.  Bresco had covered the money we paid last time so the IX was not out the money.  He will expense the cost.  We discussed having it on August 5^th or August 12^th.  Brent will check on availability and work to get it reserved.  

We will have the next meeting on Friday April 9th at 9:00.  Conference Bridge will be sent

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Respectfully submitted,

Nancy Tiemeier

Attendees:  Nancy Tiemeier, Luke Skidmore,  Doug Payauys, Adam Kujawski, Jason Gintert, Kim Gerhart, Todd Jackson, Rob Shema, Brent Beatty, Chris Cameron, Phil Maag, Brian Riley, Matt Moran, Mark Robinson (enfoPoint)

Roll call and Approval of Agenda – Completed

Secretary Report – Minutes Approved

Governance – N/A

Treasurer’s Report –

Associate & Senior Member Applications – No new applications

Content Sourcing –

• Reached out to Google and Netflix. Still working with both of them
• Matt Moran will reach out to Microsoft
• Facebook does do cache servers, we should re-look at working with them. They are bringing in  a lot of fiber in the area

Marketing Committee

• The online store is setup and ready to go. We need to get the credits (gift certificate) out to everyone.  Chris will send the link to the board members.
• Was moved that board members that are Associate members should get the $100 credit for all the work they have done. This was seconded and approved.
• ONUG presentation went well, 35 to 40 attendees. There was good feedback on the presentation by Adam and Jason.  They are putting a video together that can be used to share information on the IX
• Let the committee know if you are doing any in person events as the year goes on to determine if we want to participate

Tech Committee

• Matt Moran has joined the committee
• CentraCom is peering again.  They had an issue which we helped to resolve
• Adam worked with Kim to streamline the application and technical questionnaire
• Starry is now online – they had issues with their Cisco routers and BGP.
• US Signal cross connect needs to be completed
• Integrated Network Concepts waiting on H5 to connect
• There has been some peering with Amazon. They are putting together peering information that we can send out to go over how to best peer with Amazon.  Will discuss with Marketing committee to get the information out.
• We are consistently hitting over 10G in traffic. A year ago it was 1G!
• Automating the IXP Manager into the route servers. Need to work with H5 to get their circuit up for the remote switch.

Old / New Business

• Budget Development – Committees should let Doug know what they feel they will need this year. Please provide by next month’s meeting.
• Nancy will send Doug the membership list
• Remote Switch Agreement – Would like more specific information added. Items to discuss:
  • On ramp for the IX, not a representative of the IX
  • Requirement of membership, should they pay to be a member
  • No SLA available
  • Liability clause
  • Possible to sign that they are aware connecting through a remote switch

This will be discussed first with the technical committee and present a draft at the next meeting.

We will have the next meeting on Thursday, February 11th at 9:30.  Conference Bridge will be sent.

Respectfully submitted,

Nancy Tiemeier

Attendees: Doug Payauys, Nancy Tiemeier, Brent Beatty, Marijan Adam, Adam Kujawski, Phil Maag, Brian Riley, Greg Dunn, Chris Cameron, Luke Skidmore, Jason Pontious

Roll call and Approval of Agenda – Completed

Secretary Report – Minutes Approved.

Governance – Greg looked at the language regarding dues and said we should be ok to prorate existing customers to cover costs they have already paid versus the new membership fee.

Treasurer’s Report

Associate & Senior Member Applications

Content Sourcing 

• Talked to Twitch and Wow.
• Waddell and Cincy Bell want to be a remote switch, Brent has a meeting with them December 10^th.
• Adam and Brent talked with some at Nanog including Fastly. They will connect in a few weeks and are looking at 2 ports.
• Bresco was approved with Google to cache and can share some with the IX.
• Adam is talking to Ohio Telecom who are a CISP

CTO

• First route servers have been switched. The second one will be done this week.
• Looking to do a hard cutover over Thanksgiving. They will notify members 1-2 weeks ahead of time.
• Again asked that everyone list themselves with Peeringdb. We will send letters to members that have not done so. This helps for people to find us and help to gain interest for new members
• Cloudflare is not announcing to the servers but is to Adam. That is their policy. Need to contact them directly to peer and must be in Peering db

Marketing Committee

• Following companies are interested – WeConnect, MadeIT, Fairlawn Gig and Zip Communications. Still working with them.

Old / New Business

Membership subcommittee pricing discussion – We need to track how much existing members have paid so we know when to start billing them the $1000 a year fee.

HE’s agreement comes up in April so we need to start discussions on how want to renew.

Gtt is now available on the IX. They are connected thru a VLAN – NNI with Bresco. This is the first step and if enough interest they will consider moving directly to the IX.

 

Next meeting December 10^th at the Beer Barrel in Plain City at 2:30. This will be our end of year meeting / celebration.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier