June 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Marijan Adam, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Greg Dunn, Brad Scott, Paul Schopis, Lynn Child

Membership Applications No new applications at this time.

Secretary Report  Minutes Approved

Treasurer’s Report

CTO Report  Marijan will request 6 more modules in his meeting with OARnet.  Marijan will also work on adding monitoring in the meeting so we will be able to check usage.

Tim asked about 1 Gig connectivity.  We can provide 1 Gig connection but prefer 10 Gig.  If a customer is located in the North data center, the connection must be fiber, even for a 1 Gig.

Governance Committee  We have received our approval for tax exempt status.  The Federal and State tax filings are complete.  We need to post the exempt letter to the website.  We have what we need to submit for the trademark.

Marketing Committee Brent will send out the list of Ohio AS numbers to see if anyone can add contact names and emails.

Marijan is still working on the forms to be able to make them digital for the website.  They will work on adding the IP’s and contact names to the website.

Lynn asked to add case studies to show for peering relationships and content providers.  We also discussed the presentation that has been put together and how that provides some of that information.

Old Business  Proposed modifications to Membership Applications: We would like to put language in the applications that states we will not exceed the initial membership fee in the following years.  This was approved.  Nancy will get with Shelby to make this change to the agreements.  We discussed reduced rates for 1 Gig.  Brent  has a couple people interested in 1 Gig connections but they are willing to pay the standard fee.  We are not looking to decrease the rate at this time.

New Business Nancy will get a senior membership application completed by Cologix.

Next meeting – July 6th at 1:30 at Cologix.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

Ohio IX Annual Meeting Notes: April 20th, 2017

Tim Berelsman welcomed the group and called the meeting to order.

Nancy Tiemeier recorded the Shareholders that were present.

Senior Members Present

  • Independents Fiber Network (a CNI Company)
  • Enlite (Consolidated Electric)
  • OARnet
  • OneIT
  • NetGain
  • Horizon
  • Bresco Broadband
  • Metalink Technologies, Inc
  • NKTeleco, Inc
  • CentraComm

 

Associate Members Present

  • KG Myers Construction
  • Cologix

Treasurer’s Report

It was moved to approve the current budget and was approved.

Chairman’s Report

Your initial Board of Directors and Officers for Ohio IX have volunteered their time and energy to establish and launch our business as a non-profit.   I am very proud and thankful for their individual efforts and for you support as members in Ohio IX.

In no particular order, the initial Directors and Officers of Ohio IX have taken the following acts on behalf of your company, Ohio IX, starting with formally establishing the company as a non-profit in late 2015 through April 2017

 Declared the Company’s official place of business as 555 Scherers Ct; Columbus, OH

  • Established and filed the Domestic Articles of incorporation:
    • as a 501c(6) company on 12/09/2015
    • with Paul Schopis as the incorporator and President;
    • with Mercury Agent Company as the Statutory Agent; and
    • with 1 class of membership
  • Established the Company’s Code of Regulations
  • Accepted Paul Schopis request to resign as President
  • Confirmed the initial board of Directors consisting of:
    • Paul Schopis
    • Greg Dunn
    • Tim Berelsman
    • Doug Payauys
    • Nancy Tiemeier
    • Kim Gerhart
    • Steve Steele
    • Luke Skidmore
    • Brad Scott
    • Kevin Goodman
    • Jason Gintert
  • Elected Tim Berelsman as President, Doug Payauys as Vice-President and Treasurer and Nancy Tiemeier as Secretary
  • Established Chief Technical Officer as an other officer of the Company with Marijan Adams accepting the position
  • Held monthly board meetings, primarily at the company’s principal place of business, to conduct business on behalf of the Company
  • Filed Amended and Restated Domestic Articles of Incorporation
    • On May 12, 2016 by Nancy Tiemeier as Secretary;
    • Modifying the articles to allow for 2 classes of membership
  • Adopted an Amended and Restated Code of Regulations
  • Changing the Board Officer titles for President and Vice President to Board Chairman and Vice-Chairman to mitigate actual or potential conflict of interests
  • Adopted a Code of Conflict Policy
  • Adopted a Director Agreement
  • Registered domains for Ohio IX and set-up web server and initial Email addresses for Ohio IX
  • Applied to register and received from ARIN an ASN for Ohio IX and IP address space
  • Adopted Application forms, set initial membership fees and Agreement for
    • Senior Members (Members holding an ASN)
    • Associate Members (non-ASN holders) who will help further the purpose of Ohio IX, which is promote the common business interests of the members and improve business conditions in the Internet communications industry.
  • Established a Technical Committee with Marijan Adams as chair
  • Established a Marketing Committee with Kim Gerhart as chair
  • Established a post office box
  • Established a checking account
  • Established initial targets for Membership of 15 along with a preliminary start-up budget
  • Announced and Held a meeting open to the public to announce the membership structure and solicit members
  • Received and Approved Applications for Membership from:
    • SENIOR MEMBERS
      • Independents Fiber Network (a CNI Company)
      • Enlite (Consolidated Electric Cooperative)
      •  OARnet
      • Everstream Solutions
      •  OneIT
      •  NetGain
      • Horizon (a Chillicothe Telephone Company Affiliate)
      • Bresco Broadband
      • Metalink Technologies, Inc
      • NKTelco, Inc
      •  CentraComm
    • ASSOCIATE MEMBERS
      • Sigma Technologies
      • KG Myers Construction
      • Cologix
      • Accent Communications
    • Established an account with XERO for accounting records along with a check & balance procedure between the Treasurer (Doug Payauys) and  Chairman (Tim Berelsman) for the approval of payments
    • Accepted financial and equipment donations from members
    • Established a Policy for the use of and revocation of a limited number of free cross connects donated by Cologix
      • Ohio IXs internal needs first
      • Management connections to OARnet as NOC
      • Director Companies and Committee participant Companies for donation of employees time to Ohio IX
      • Appointed Brent Beatty and Lynn Child to the Marketing Committee
      • Established a revised logo for Ohio IX and launched a new website
      • Took out an Insurance Policy for Directors & Officers with Telecom Insurance Group
      • Took out a General Liability & Umbrella Insurance Policy/Binder with Telecom Insurance Group
      • Entered into Master Service Agreement and Colocation Agreement with Cologix
      • Entered into a Memorandum of Understanding with OARnet for Network Operation Center Services
      • Installed purchases and donated equipment, including Ethernet switching fabric and peering server, for Ohio IX at the Cologix’s datacenter
      • Established Connectivity with Members and went active with traffic on the Exchange between members. Bresco and OneIT were the first two connected to the Exhange.
      • Adopted a budget for 2017 based on additional growth in the membership
      • Waived 2017 membership renewal fees for all members active on or before December 31, 2016
      • Applied for tax-exempt status as an Ohio Nonprofit Corporation, 501(c)(6) with the Internal Revenue Service.
      • Maintained fee structure for new Senior Members and new Associate Members
      • Established a Preferred Network Content Provider (PNCP) for use with National/Multinational Transit Providers and High Value Content Providers on a contract basis rather than membership basis
      • Entered into an Agreement with HE as a PNCP
      • Initiated negotiations with other prospective PNCPs
      • Declared and Sent notification to Senior and Associate Members of Ohio IX’s Initial Membership Meeting

The move was made and seconded to ratify the actions taken by the company. It was approved.

Tim Berelsman presented the Amended Code of Regulations. The following changes were discussed  – The Board of Directors was changed to 7 members to having a minimum of 7 and a maximum of 11.  It was also stated that each Senior Member can only have one person on the Board.  The Code of Regulations was approved.

Election of Directors: The following were elected as Directors for the next year:

Tim Berelsman – Chairman

Doug Payauys – Vice Chairman and Treasurer

Nancy Tiemeier – Secretary

Marijan Adam – Chief Technology Officer

Kim Gerhart – Board Member

Luke Skidmore – Board Member

Paul Schopis – Board Member

Brad Scott – Board Member

Greg Dunn – Board Member

Steve Steele – Board Member

Brent Beatty – Board Member

Lynn Child – Board Member

Call for Other Business: No additional business

Closing Remarks: Tim Berelsman thanked the members of the Board for their work over the past year.  Doug Payauys also thanked Tim and the members for their hard work.

The meeting was adjourned at 3:45.

Respectfully submitted

Nancy Tiemeier

 

April 2017 Ohio IX Meeting Minutes

Attendees: Tim Berelsman, Doug Payauys, Marijan Adam, Kim Gerhart, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson, Paul Schopis, Brad Scott, Steve Steele, Roll Call

The Martini Group who has helped us with our website provided a brief presentation on what their business is and core competencies.

Membership Applications: No new applications at this time. We are waiting on 2 submissions.

Secretary Report: Minutes Approved

Treasurer’s Report

CTO Report

Marijan is checking count of SFP optics to see if we need more.  He will check with Mark at OARnet to get the cost of additional SFPs.

Peeringdb: Netgain and One IT are listed properly.  Everyone needs to update and add Ohio IX to their public peering.  The Ohio IX is updated as well.

Marijan wants to get some graphs going in the next month even if it is only for internal use.

Governance Committee

First Meeting of the Membership: Board Recommended Adoption of Amended and Restated Code of Regulations.

Code of Regulations

  1. Min 7, Max 11 Directors
  2. No Senior Member can have more than 1 employee or designee on the Board

Official Business – Board Recommendation of the Membership to

  • Approve Brent Beatty and Lynn Child fill the two vacant seats on the Initial Board
  1. Provided there are no nominations of others from the floor
  2. If no nominations approve by unanimous consent,
  3. If there are nominations conduct vote of the Senior Members

Marketing Committee

Annual Meeting: Ice Miller is providing the location.  We are meeting in the conference room for the meeting and will have the Open House in the lounge area.

Old Business: Documentation on donation of former Ohio IX assets and IP by Cologix.  Information has been sent to Tim.

Type II Trademark

Doug brought up putting electronic forms on the website and engaging the Martini Group.  We discussed that we need to make sure the forms are exactly the way we want them before paying for them to do the work. Brent and Marijan will work to make sure all of the information is complete.

New Business

Discuss various types of members and their preferred pricing structure

Next meeting: May 4th at 1:30 at Cologix.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier