Upcoming Meetings and Events

The next Ohio IX Board of Directors meeting is scheduled for November 9th, 2017 at 1:30pm at NetGain: 8235 Estates Pkwy, Plain City, OH 43064

October 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson, Kim Gerhart, Marijan Adam, Lynn Child, Brad Scott

Operational Items – Implementation Status

Technical Committee – CentraCom has been connected and waiting on CentraComm to begin peering.  Horizon and Everstream are ready on our side and waiting for them to complete.  NK Telco and Metalink are waiting on transport, they will still be idle for a while.

Marketing Committee Application updates – We have everything we need to update the website for the resolutions and updated applications.

Cologix has everything they need and just waiting to get the signed application back.

Membership Consent to Action without a meeting vote update – We are still waiting on about 5 and have reached out again to get response.    The incorrect email addresses have been updated.

Secretary Report – Minutes Approved.  The Conflict of Interest Statements have been completed by everyone.

Marketing Committee – We need to take promotional materials and banner to the event.  Luke has offered to stop by Cologix and pick up the materials and take them to the event.

Governance – No updates at this time.

Old / New Business – Luke has set up Spark to make communication easier.  He will add groups for Marketing, Governance and the Annual Meeting.

Next meeting – November 9 at NetGain at 1:30 – 8235 Estates Pkwy.    Nancy will not be there so someone will need to take minutes.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

September 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson, Nick Norman, Paul Schopis

Membership – No new applications.   Once we have the updated applications, We Connect and Medina will sign.  Nancy has two accounts that are interested in joining:  NCS Datacom and Fairlawn Gig.  Washington Electric is still considering as well.

Secretary Report – Minutes Approved

Operational Items-

                Technical Committee – SOP and Customer Notices – We now have access into the OARnet system.  We still need some information from Horizon, Everstream and CentraComm.  Using these turn ups to work through the SOP process.  Marijan provided some graphs showing current usage / peering.

Governance – Membership Agreement Refinements – Shelby will provide updated language.

Marketing – Membership applications Online Form – The form is online.  Once the membership application changes are made, they will be updated to the online form.

Cologix Membership Agreement with Alternative Modifications – Cologix has accepted the changes.

Membership Applications – We must give members 90 day notice of next year membership fees.

We need to start thinking about adding a router to get more Content providers.  This will add additional cost to the IX and need to consider this when discussing the dues for next year.

CTO Report – Was discussed above under operational items.

Governance Committee – We discussed fees for next year.  We will set up another call this month to discuss the fees so we can provide the information to our members.

Marketing Committee – We are moving ahead with the free table at the Cologix Columbus Connect event.  We will all keep an eye on the table and promote the IX.

Old Business – None

New Business – None

Next meeting – October 5th at NetGain at 1:30 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

August 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys,   Marijan Adam, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Greg Dunn, Lynn Child, Kim Gerhart, Brian Riley, Brad Scott

Membership – No new applications.   Once we have the updated applications, We Connect and Medina will sign.  Nancy has two accounts that are interested in joining:  NCS Datacom and Fairlawn Gig.  Washington Electric is still considering as well.

Secretary Report – Minutes Approved

CTO Report – Luke presented a new Turn-u p Process.  A process sheet was provided  and discussed.  We need to update the website email to noc@ohioix.net.  Kim took care of this during the meeting.

Marijan is sending information out on Slack, which is a good communication tool for the board.

The Change order process for adding or deleting prefixes is still being worked on.  They need access to the servers which they were hoping to get today.

They are completing the turn-up for CentraComm, Horizon and Everstream.  If they receive  access to the server, than CentraComm will be turned up tonight.  The usage graphs are also tied to access to the servers.

Governance Committee – The online form is ready, it is just waiting on the change from Shelby on the wording.  Cologix is reviewing the change to the form and should respond soon.

We still need Steve Steele (or Brian Riley) to sign the conflict of interest form.

Marketing Committee – The form is online (as is and will be updated when new wording is complete).  When you submit the application, it sends a Thank you email.  Kim provided samples of the letters that are sent out.

We can have a table at no charge again for the Columbus Connect.

Old Business – Have the insurance binder.  Was given to Shelby to keep on our behalf.

New Business – None

Next meeting – September 7th at NetGain – 8235 Estates Pkwy.  Tim will set up a bridge.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

July 2017 Ohio IX Meeting Minutes

July 6, 2017 Ohio IX Meeting

Attendees: Tim Berelsman, Doug Payauys, Marijan Adam, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Greg Dunn, Paul Schopis, Lynn Child, Kim Gerhart

Membership: Discussed new form for in-kind donations.  It is a legal requirement for confirmation that no differentiation in rates be applied for the same class.  Proposed standard operating form for in-kind donation valuation.  Passed.

Confirmation clarification on Dues commitments by Membership class:  passed

On Subsequent year annual dues shall not exceed Initial year annual dues. This applies to all members of the same class

Other dues no commitment made but, a Member, at is sole discretion can elect not to pay other dues and cease to be a member.

Confirmation that there is no partial year pro-rating of dues.  If a prospective Member feels dues should be prorated for a partial year then they can wait until the following calendar year to join.  This is based on history with initial members and our history in waiving subsequent year Annual dues to date

Applications

Secretary Report  Minutes Approved

Treasurer’s Report

CTO Report

Add net flow and graphs to website

Governance Committee The meeting minutes book has been given to Nancy.  Shelby discussed new in kind donation form which was mentioned above.

Marketing Committee IP information has been put on the website for members.

Brent set up a LinkedIn page and Kim set up a business page that we can link our LinkedIN page.

Slide updates will be coming soon.

We can update the forms on the website ourselves, we won’t need outside help

We would like to send a press release out when new members join, good way to keep us in front of everyone.  This was agreed.

Lynn asked to add case studies to show for peering relationships and content providers.  We also discussed the presentation that has been put together by Brent and how that provides some of that information.

Old Business

New Business

Next meeting – August 3rd at 1:30 at Cologix with OARnet as backup

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

June 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Marijan Adam, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Greg Dunn, Brad Scott, Paul Schopis, Lynn Child

Membership Applications No new applications at this time.

Secretary Report  Minutes Approved

Treasurer’s Report

CTO Report  Marijan will request 6 more modules in his meeting with OARnet.  Marijan will also work on adding monitoring in the meeting so we will be able to check usage.

Tim asked about 1 Gig connectivity.  We can provide 1 Gig connection but prefer 10 Gig.  If a customer is located in the North data center, the connection must be fiber, even for a 1 Gig.

Governance Committee  We have received our approval for tax exempt status.  The Federal and State tax filings are complete.  We need to post the exempt letter to the website.  We have what we need to submit for the trademark.

Marketing Committee Brent will send out the list of Ohio AS numbers to see if anyone can add contact names and emails.

Marijan is still working on the forms to be able to make them digital for the website.  They will work on adding the IP’s and contact names to the website.

Lynn asked to add case studies to show for peering relationships and content providers.  We also discussed the presentation that has been put together and how that provides some of that information.

Old Business  Proposed modifications to Membership Applications: We would like to put language in the applications that states we will not exceed the initial membership fee in the following years.  This was approved.  Nancy will get with Shelby to make this change to the agreements.  We discussed reduced rates for 1 Gig.  Brent  has a couple people interested in 1 Gig connections but they are willing to pay the standard fee.  We are not looking to decrease the rate at this time.

New Business Nancy will get a senior membership application completed by Cologix.

Next meeting – July 6th at 1:30 at Cologix.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

Ohio IX Annual Meeting Notes: April 20th, 2017

Tim Berelsman welcomed the group and called the meeting to order.

Nancy Tiemeier recorded the Shareholders that were present.

Senior Members Present

  • Independents Fiber Network (a CNI Company)
  • Enlite (Consolidated Electric)
  • OARnet
  • OneIT
  • NetGain
  • Horizon
  • Bresco Broadband
  • Metalink Technologies, Inc
  • NKTeleco, Inc
  • CentraComm

 

Associate Members Present

  • KG Myers Construction
  • Cologix

Treasurer’s Report

It was moved to approve the current budget and was approved.

Chairman’s Report

Your initial Board of Directors and Officers for Ohio IX have volunteered their time and energy to establish and launch our business as a non-profit.   I am very proud and thankful for their individual efforts and for you support as members in Ohio IX.

In no particular order, the initial Directors and Officers of Ohio IX have taken the following acts on behalf of your company, Ohio IX, starting with formally establishing the company as a non-profit in late 2015 through April 2017

 Declared the Company’s official place of business as 555 Scherers Ct; Columbus, OH

  • Established and filed the Domestic Articles of incorporation:
    • as a 501c(6) company on 12/09/2015
    • with Paul Schopis as the incorporator and President;
    • with Mercury Agent Company as the Statutory Agent; and
    • with 1 class of membership
  • Established the Company’s Code of Regulations
  • Accepted Paul Schopis request to resign as President
  • Confirmed the initial board of Directors consisting of:
    • Paul Schopis
    • Greg Dunn
    • Tim Berelsman
    • Doug Payauys
    • Nancy Tiemeier
    • Kim Gerhart
    • Steve Steele
    • Luke Skidmore
    • Brad Scott
    • Kevin Goodman
    • Jason Gintert
  • Elected Tim Berelsman as President, Doug Payauys as Vice-President and Treasurer and Nancy Tiemeier as Secretary
  • Established Chief Technical Officer as an other officer of the Company with Marijan Adams accepting the position
  • Held monthly board meetings, primarily at the company’s principal place of business, to conduct business on behalf of the Company
  • Filed Amended and Restated Domestic Articles of Incorporation
    • On May 12, 2016 by Nancy Tiemeier as Secretary;
    • Modifying the articles to allow for 2 classes of membership
  • Adopted an Amended and Restated Code of Regulations
  • Changing the Board Officer titles for President and Vice President to Board Chairman and Vice-Chairman to mitigate actual or potential conflict of interests
  • Adopted a Code of Conflict Policy
  • Adopted a Director Agreement
  • Registered domains for Ohio IX and set-up web server and initial Email addresses for Ohio IX
  • Applied to register and received from ARIN an ASN for Ohio IX and IP address space
  • Adopted Application forms, set initial membership fees and Agreement for
    • Senior Members (Members holding an ASN)
    • Associate Members (non-ASN holders) who will help further the purpose of Ohio IX, which is promote the common business interests of the members and improve business conditions in the Internet communications industry.
  • Established a Technical Committee with Marijan Adams as chair
  • Established a Marketing Committee with Kim Gerhart as chair
  • Established a post office box
  • Established a checking account
  • Established initial targets for Membership of 15 along with a preliminary start-up budget
  • Announced and Held a meeting open to the public to announce the membership structure and solicit members
  • Received and Approved Applications for Membership from:
    • SENIOR MEMBERS
      • Independents Fiber Network (a CNI Company)
      • Enlite (Consolidated Electric Cooperative)
      •  OARnet
      • Everstream Solutions
      •  OneIT
      •  NetGain
      • Horizon (a Chillicothe Telephone Company Affiliate)
      • Bresco Broadband
      • Metalink Technologies, Inc
      • NKTelco, Inc
      •  CentraComm
    • ASSOCIATE MEMBERS
      • Sigma Technologies
      • KG Myers Construction
      • Cologix
      • Accent Communications
    • Established an account with XERO for accounting records along with a check & balance procedure between the Treasurer (Doug Payauys) and  Chairman (Tim Berelsman) for the approval of payments
    • Accepted financial and equipment donations from members
    • Established a Policy for the use of and revocation of a limited number of free cross connects donated by Cologix
      • Ohio IXs internal needs first
      • Management connections to OARnet as NOC
      • Director Companies and Committee participant Companies for donation of employees time to Ohio IX
      • Appointed Brent Beatty and Lynn Child to the Marketing Committee
      • Established a revised logo for Ohio IX and launched a new website
      • Took out an Insurance Policy for Directors & Officers with Telecom Insurance Group
      • Took out a General Liability & Umbrella Insurance Policy/Binder with Telecom Insurance Group
      • Entered into Master Service Agreement and Colocation Agreement with Cologix
      • Entered into a Memorandum of Understanding with OARnet for Network Operation Center Services
      • Installed purchases and donated equipment, including Ethernet switching fabric and peering server, for Ohio IX at the Cologix’s datacenter
      • Established Connectivity with Members and went active with traffic on the Exchange between members. Bresco and OneIT were the first two connected to the Exhange.
      • Adopted a budget for 2017 based on additional growth in the membership
      • Waived 2017 membership renewal fees for all members active on or before December 31, 2016
      • Applied for tax-exempt status as an Ohio Nonprofit Corporation, 501(c)(6) with the Internal Revenue Service.
      • Maintained fee structure for new Senior Members and new Associate Members
      • Established a Preferred Network Content Provider (PNCP) for use with National/Multinational Transit Providers and High Value Content Providers on a contract basis rather than membership basis
      • Entered into an Agreement with HE as a PNCP
      • Initiated negotiations with other prospective PNCPs
      • Declared and Sent notification to Senior and Associate Members of Ohio IX’s Initial Membership Meeting

The move was made and seconded to ratify the actions taken by the company. It was approved.

Tim Berelsman presented the Amended Code of Regulations. The following changes were discussed  – The Board of Directors was changed to 7 members to having a minimum of 7 and a maximum of 11.  It was also stated that each Senior Member can only have one person on the Board.  The Code of Regulations was approved.

Election of Directors: The following were elected as Directors for the next year:

Tim Berelsman – Chairman

Doug Payauys – Vice Chairman and Treasurer

Nancy Tiemeier – Secretary

Marijan Adam – Chief Technology Officer

Kim Gerhart – Board Member

Luke Skidmore – Board Member

Paul Schopis – Board Member

Brad Scott – Board Member

Greg Dunn – Board Member

Steve Steele – Board Member

Brent Beatty – Board Member

Lynn Child – Board Member

Call for Other Business: No additional business

Closing Remarks: Tim Berelsman thanked the members of the Board for their work over the past year.  Doug Payauys also thanked Tim and the members for their hard work.

The meeting was adjourned at 3:45.

Respectfully submitted

Nancy Tiemeier

 

April 2017 Ohio IX Meeting Minutes

Attendees: Tim Berelsman, Doug Payauys, Marijan Adam, Kim Gerhart, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson, Paul Schopis, Brad Scott, Steve Steele, Roll Call

The Martini Group who has helped us with our website provided a brief presentation on what their business is and core competencies.

Membership Applications: No new applications at this time. We are waiting on 2 submissions.

Secretary Report: Minutes Approved

Treasurer’s Report

CTO Report

Marijan is checking count of SFP optics to see if we need more.  He will check with Mark at OARnet to get the cost of additional SFPs.

Peeringdb: Netgain and One IT are listed properly.  Everyone needs to update and add Ohio IX to their public peering.  The Ohio IX is updated as well.

Marijan wants to get some graphs going in the next month even if it is only for internal use.

Governance Committee

First Meeting of the Membership: Board Recommended Adoption of Amended and Restated Code of Regulations.

Code of Regulations

  1. Min 7, Max 11 Directors
  2. No Senior Member can have more than 1 employee or designee on the Board

Official Business – Board Recommendation of the Membership to

  • Approve Brent Beatty and Lynn Child fill the two vacant seats on the Initial Board
  1. Provided there are no nominations of others from the floor
  2. If no nominations approve by unanimous consent,
  3. If there are nominations conduct vote of the Senior Members

Marketing Committee

Annual Meeting: Ice Miller is providing the location.  We are meeting in the conference room for the meeting and will have the Open House in the lounge area.

Old Business: Documentation on donation of former Ohio IX assets and IP by Cologix.  Information has been sent to Tim.

Type II Trademark

Doug brought up putting electronic forms on the website and engaging the Martini Group.  We discussed that we need to make sure the forms are exactly the way we want them before paying for them to do the work. Brent and Marijan will work to make sure all of the information is complete.

New Business

Discuss various types of members and their preferred pricing structure

Next meeting: May 4th at 1:30 at Cologix.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

March 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys,   Marijan Adam, Kim Gerhart, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson, Doug Duff,  Lynn Child, Paul Schopis, Brad Scott, Roll Call

Roll call

Membership Applications

Secretary Report

Treasurer’s Report

CTO Report

Governance Committee

Marketing Committee

  • Results from Press Release
  • New potential members
  • Automation of registration
  • Annual Meeting – Planned for April 20th at 3:00.  Develop and send out the invitation.

Old Business

New Business

Next meeting – April 6th at 1:30 at Cologix.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

February 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys,   Marijan Adam, Kim Gerhart, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson,  Lynn Child, Brian Riley, Steve Steele

Roll Call

Membership Applications

Secretary Report

Treasurer’s Report

CTO Report

Governance Committee

Marketing Committee – The press release draft is done.

We discussed putting together a map showing our current member reach for the website, as well as a traffic graph in the future.

The marketing committee will be working with our web design group to automate the membership application process by moving it online.

Annual meeting will April 20th.  The meeting will start at 3:00 and the open house / refreshments will follow.  Nancy will follow up with Ice Miller to confirm the space availability.

Old Business

New Business

Next meeting – March 9th at 1:30 at Cologix.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier