Upcoming Meetings and Events

The next Ohio IX Board of Directors meeting is scheduled for Friday, July 13th, 2018 at 9:30am at NetGain: 8235 Estates Pkwy, Plain City, OH 43064

May 2018 Ohio IX Annual Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys by proxy, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Greg Dunn, Kim Gerhart (joined after Treasurer report), Lynn Child, Paul Schopis, Preston Myer by proxy, Phil Maag, Ryan Hetrick, Chris Cameron

Opening of Meeting was completed by Tim Berelsman

Roll Call – Completed by Nancy Tiemeier

Declaration of Meeting Validity – It was concluded that we have a forum with over 50% of the membership represented at this meeting.

Secretary Report – The minutes were approved from the previous Annual Meeting.

Treasurer’s Report – Financials approved.

Chairman’s Report – Initial Senior member membership is $3150 and Associate membership is $500.  Annual fees going forward will be decided yearly.

New members:  Huntington National Bank, Involta, City of Medina, Accent Communications

Ice Miller is working on a remote switch agreement.  Bresco and IFN have shown interest in setting one up.  In the budget, we  planned for 6 remote switch members.  We have 2 in 2018.  They will exchange traffic on a royalty basis.  When using for transit, use at your own discretion, Ohio IX has no liability.  Can do active peering with remote switch operators.

At the second annual meeting, we must elect successors to the Board.  The bylaws state there will be 7 to 11 board members.  Since this is an all-volunteer organization, we are recommending 11 members, 10 senior and 1 associate.

Tim Berelsman will abstain from voting and will run the election.

Election of Directors – The Motion to Establish the Successor Board Size of 11 Directors was passed.  10 Members will be from the Senior Membership and 1 position will be from the Associate Membership.  There was a motion to elect the Successor Member Directors in 3 Groups:

Term expiring at the Annual Meeting 2019:

Initial Board Seat held by Tim Berelsman of Independent Fiber Network

Initial Board Seat held by Paul Schopis of OARnet

Initial Board Seat held by Steve Steele of Horizon

 

Term expiring at the Annual Meeting 2020:

Initial Board Seat held by Brent Beatty of Bresco Broadband

Initial Board Seat held by Nancy Tiemeier of Cologix

Initial Board Seat held by Lynn Child of CentraComm will now be held by Jack Wellman from

Centracomm

Initial Board Seat held by Luke Skidmore of NetGain

 

Term expiring at the Annual Meeting 2021:

Initial Board Seat held by Kim Gerhart of OneIT

Initial Board Seat held by Doug Payauys of Consolidated Electric Cooperative

Initial Board Seat left open with the resignation of Brad Scott.  This seat is filled by Pat Roger at

Involta

 

Term expiring at the Annual meeting 2021:

Initial Board Seat held by Greg Dunn of Ice Miller who will not be a member, but will continue to donate general legal counsel services.  This seat will be filled by Chris Cameron from Accent

Communications.

 

Motion Approved

Board Members- Paul Schopis proposed that we keep the same board members for the positions of President, Vice President and Secretary.

President – Tim Berelsman

Vice President – Doug Payauys

Secretary – Nancy Tiemeier

Kim Gerhart was nominated for Treasurer.  This was voted on and approved.

We moved to approve the minutes from the last meetings minutes in June.

Next Board meeting – June 7th at NetGain at 9:30.  (Meeting has since been moved to June 15th at 9:30)

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

April 2018 Ohio IX Meeting Minutes

April 6, 2018 Ohio IX Meeting

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Kim Gerhart, Lynn Child, Jack Wellman, Paul Schopis

Membership Applications –  Received applications from Huntington and Involta.  Both were approved and invoices are being sent.

Secretary Report – Minutes Approved.

Annual Meeting Follow up – Invitations have been sent to members.  We have also reached out to some prospective meetings to invite them to lunch.  We are set for the meeting at Ice Miller at 10:30 on the 13th.  Tim will send out the agenda.  We are having lunch at Nada after the meeting.  Nancy will make reservations.

Treasurer’s Report

CTO Report

Marketing Committee Report

Governance – No updates at this time.

Old / New Business –  We discussed election terms for Board of Directors and when each term will end.  We don’t want everyone’s term to end at the same time so they are divided out to end in 2019 (3 people), 2020 (4 people) and 2021 (3 people).  Those will be voted on at the Annual Meeting.

Next meeting – April 13th – Annual Meeting at Ice Miller.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

2018 Membership Meeting

The 2018 Ohio IX, Inc. Annual Member Meeting will be Friday, April 13th, 2018 at 10:30am. The meeting will take place at Ice Miller, LLP located at 250 West St., 7th floor conference room, Columbus, OH.  Members have received full meeting details, including an agenda, in an Email on 4/6/18 at 7:15am from Tim Berelsman.

A luncheon will be served following the meeting. Please notify Ohio IX by Email to Secretary, Nancy Tiemeier. nancy.tiemeier@cologix.com.  The RSVP needs to be submitted no later than April 12, 2018, 5:00 PM with the number of persons who will be attending the meeting and the luncheon.

 

March 2018 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Brian Riley, Greg Dunn, Lynn Child, Brian Riley

Membership Applications

Secretary Report – Minutes Approved.

Annual Meeting Follow up – Tim will send invites.  We need to elect permanent directors.  Tim will work with Doug on the budget.  We are going to start the meeting at 10:30 on April 13th and can invite interested parties to lunch.  We still need someone to take over the Treasurer position.

Prior Meeting Follow up – We need to reschedule a call with MICE.  Check with him for March 9th at 10:30.

Treasurer’s Report

CTO

Question came up if we want to extend remote switches. We will need to set up a policy statement.

Marketing Committee

Governance – No updates at this time.

Old / New Business –  No updates

Next meeting – April 6, at NetGain at 9:30 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

February 2018 Ohio IX Meeting Minutes

Ohio IX MeetingAttendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Nick Norman, Brian Riley

Membership Applications –  No new applications

Secretary Report – Minutes Approved.

Annual Meeting Follow up – Conference Room and Lounge reserved at Ice Miller on April 13th.  Nancy will send Tim the list of members to send out notice of the meeting.  We will discuss the new budget.   Doug brought up that we will need to find someone to take over the Treasurer position.

Prior Meeting Follow up

Treasurer’s Report

CTO – IFN sent RAD B records to set up new configuration with OARnet. Marijan and Nancy had a call with Minnesota VoIP about remote switch connectivity through MICE.  We need a policy for remote switch as an exhibit to the agreement.  They would also need to be a senior member.  Tim, Marijan and Nancy will set up a follow up call.

Horizon will be connected by Mid-March.  Marijan is sending Everstream and email and we will follow up with a call after today’s meeting.

Marketing Committee

Governance – No updates at this time.

Old / New Business –  Brad resigned from the Board.

Next meeting – March 2, at NetGain at 9:30 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

January 2018 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Kim Gerhart, Nick Norman,

Membership Applications –  No new applications

Secretary Report – Minutes Approved

Declaration of Annual Meeting – The next Annual Meeting was proposed to be April 13, 2018 at 10:00 am.  We are requesting to have the meeting at Ice Miller.  This was approved pending location availability.

Prior Meeting Follow up – Compensated vs Non-Compensated Traffic between members.  It doesn’t appear there is any language in the By-laws that prohibits this but Shelby will review and confirm.  We will need to indemnify members as not involved.

Top 10 ASN’s – The request was made to get the Netflow analysis from all the members.  IFN and Bresco has provided this information.  CEC is adding some additional routers which will result in more traffic, not worth pulling the report until that is complete.

Treasurer’s Report

CTO – Cologix is announcing some routes, hopefully will be sending more.  CentraComm is up but are not peering yet.  Nick had some questions on communities.  We are working on the OARnet and IFN connection.   We have reached out to Everstream but have not heard back yet.  Doug reached out on Dec 14th to coordinate turn-up and Marijan is going to reach back out as well.  We are still waiting on Horizon.

Nancy will set up a call with Cologix reps to discuss Content Providers located in our facility and ways to entice them to connect to the IX.  Tim will indicate when ready to set up.

Marketing Committee – No update

Governance – No updates at this time.

Old / New Business –  Luke will set up meeting with CentraComm to discuss his concerns on communities and getting themselves set up.

We proposed that the deadline for connecting to the Ohio IX  and being able to keep the allotted cross connect is March 31st.  This was voted and passed.  I will forward the information to Tim for any outstanding companies not connected.

Next meeting – February 2, at NetGain at 11:00 – 8235 Estates Pkwy

Meeting Adjourned

December 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Brad Scott, Greg Dunn

Membership Applications –  Approved Medina Fiber Network for Associate Membership and Cologix for Senior Membership

Secretary Report – Minutes Approved.  The Record of Electronic Consent was 100% complete as of 10/8/17.  All names have been recorded and the secretary has signed.

Treasurer’s Report – Invoices for membership will be sent to all members for 2018.

CTO – We have populated the ports for an additional 16 new members.

 

Marketing Committee – No update

Governance – No updates at this time.

Old / New Business – Please provide your Top 5 prospects for membership in 2018 for the next meeting.

Next meeting – January 5 at NetGain at 11:00 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

October 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson, Kim Gerhart, Marijan Adam, Lynn Child, Brad Scott

Operational Items – Implementation Status

Technical Committee – CentraCom has been connected and waiting on CentraComm to begin peering.  Horizon and Everstream are ready on our side and waiting for them to complete.  NK Telco and Metalink are waiting on transport, they will still be idle for a while.

Marketing Committee Application updates – We have everything we need to update the website for the resolutions and updated applications.

Cologix has everything they need and just waiting to get the signed application back.

Membership Consent to Action without a meeting vote update – We are still waiting on about 5 and have reached out again to get response.    The incorrect email addresses have been updated.

Secretary Report – Minutes Approved.  The Conflict of Interest Statements have been completed by everyone.

Marketing Committee – We need to take promotional materials and banner to the event.  Luke has offered to stop by Cologix and pick up the materials and take them to the event.

Governance – No updates at this time.

Old / New Business – Luke has set up Spark to make communication easier.  He will add groups for Marketing, Governance and the Annual Meeting.

Next meeting – November 9 at NetGain at 1:30 – 8235 Estates Pkwy.    Nancy will not be there so someone will need to take minutes.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

September 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson, Nick Norman, Paul Schopis

Membership – No new applications.   Once we have the updated applications, We Connect and Medina will sign.  Nancy has two accounts that are interested in joining:  NCS Datacom and Fairlawn Gig.  Washington Electric is still considering as well.

Secretary Report – Minutes Approved

Operational Items-

                Technical Committee – SOP and Customer Notices – We now have access into the OARnet system.  We still need some information from Horizon, Everstream and CentraComm.  Using these turn ups to work through the SOP process.  Marijan provided some graphs showing current usage / peering.

Governance – Membership Agreement Refinements – Shelby will provide updated language.

Marketing – Membership applications Online Form – The form is online.  Once the membership application changes are made, they will be updated to the online form.

Cologix Membership Agreement with Alternative Modifications – Cologix has accepted the changes.

Membership Applications – We must give members 90 day notice of next year membership fees.

We need to start thinking about adding a router to get more Content providers.  This will add additional cost to the IX and need to consider this when discussing the dues for next year.

CTO Report – Was discussed above under operational items.

Governance Committee – We discussed fees for next year.  We will set up another call this month to discuss the fees so we can provide the information to our members.

Marketing Committee – We are moving ahead with the free table at the Cologix Columbus Connect event.  We will all keep an eye on the table and promote the IX.

Old Business – None

New Business – None

Next meeting – October 5th at NetGain at 1:30 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier