Upcoming Meetings and Events

The next Ohio IX Board of Directors meeting is scheduled for Friday, September 7th, 2018 at 9:30am at NetGain: 8235 Estates Pkwy, Plain City, OH 43064

August 2018 Ohio IX Meeting Minutes

August 3, 2018

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Greg Dunn, Kim Gerhart, Chris Cameron, Greg Miller, Steve Steele, Phil Maag, Paul Schopis, Marijan Adam

Roll call and Approval of Agenda – Completed

Secretary Report – Minutes Approved.

Membership – No new applications at this time for Senior or Associate Membership

Treasurer’s Report

CTO – We are still waiting for Huntington to turn up their circuit.  In talks with them, they should be turning it up shortly.  Marijan will reach out to them to make sure they have what they need.  The levels are improving.  There is no usage on the copper connection for Cologix.  Marijan will touch base with Cologix on that as well.  We discussed the IPv6 issues.  Marijan is working on it but Bresco is the only one trying to use it at this point.   Once we get the issue resolved, we will reach out to HE since they normally use IPv6 as well.

Marketing Committee – Brent talked to WeConnect about joining.  They are interested in using the remote switch from Bresco when that is available.  A question came up about budget for shows and events.  We are always open to suggestions and also noted that (since we all have other jobs), that if anyone is going to a show, it would be appreciated if they promoted the IX while they are there.  It is hard for most of us to travel to do shows that we aren’t already attending.  We started sending notifications to all members that minutes have been posted to the website to improve communications with our members.

Governance – We discussed the remote switch agreement that Greg Dunn provided.  Some modifications were suggested and Tim will review with Greg and he will re-draft the document.  After many suggestions, it was recommended by Greg to get a basic agreement in place and go from there.

Tim is reviewing the Board of Directors agreement and Conflict of Interest forms.  Nancy will send the Board of Directors agreement out to new board members and the Conflict of Interest form to all Board Member to update once Tim has reviewed them.

Old / New Business –  

There was a discussion on Content Providers using the Exchange.

Next meeting – August 7 – 9:30 at NetGain 8235 Estates Pkwy, Plain City

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

July 2018 Ohio IX Meeting Minutes

July 13th, 2018 Ohio IX Meeting

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Greg Dunn, Kim Gerhart, Chris Cameron, Greg Miller, Brian Riley

Roll call and Approval of Agenda – Completed

Secretary Report – Minutes Approved.

Membership – No new applications at this time for Senior or Associate Membership

Treasurer’s Report

CTO – Huntington is up on our side.  There isn’t any traffic yet, but they should be turned up on their side shortly.  We do not have an update on the IPv6 connectivity issue, Marijan will need to update.  We are still waiting on Everstream to turn up on their side.

Marketing Committee – Brent is trying to work with WOW.  He is trying to set up a call with the person that handles the peering but it has been delayed.  We need to alert all members when meetings are available.  Nancy will send once Kim has posted to the website.  Checked to see if we want a table to Connect Columbus this year.

Governance – Greg sent the remote switch agreement to Tim.  He will review and bring up at the next meeting.  We have people waiting to connect.

Director Agreements – Nancy will send out the Board of Director Agreements to Chris Cameron, Greg Miller and Phil Maag.  She will send the Conflict of Interest Forms to everyone on the Board.

Old / New Business –  

Phil Maag has offered to join our Board to fill the vacant seat.  This was moved and approved.

New Director Agreements – We need the Board to sign new Director Agreements and Conflict of Interest Forms.  Tim is going to review with Shelby before sending out to the group.

Next meeting – August 3 – 9:30 at NetGain 8235 Estates Pkwy, Plain City

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

May 2018 Ohio IX Annual Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys by proxy, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Greg Dunn, Kim Gerhart (joined after Treasurer report), Lynn Child, Paul Schopis, Preston Myer by proxy, Phil Maag, Ryan Hetrick, Chris Cameron

Opening of Meeting was completed by Tim Berelsman

Roll Call – Completed by Nancy Tiemeier

Declaration of Meeting Validity – It was concluded that we have a forum with over 50% of the membership represented at this meeting.

Secretary Report – The minutes were approved from the previous Annual Meeting.

Treasurer’s Report – Financials approved.

Chairman’s Report – Initial Senior member membership is $3150 and Associate membership is $500.  Annual fees going forward will be decided yearly.

New members:  Huntington National Bank, Involta, City of Medina, Accent Communications

Ice Miller is working on a remote switch agreement.  Bresco and IFN have shown interest in setting one up.  In the budget, we  planned for 6 remote switch members.  We have 2 in 2018.  They will exchange traffic on a royalty basis.  When using for transit, use at your own discretion, Ohio IX has no liability.  Can do active peering with remote switch operators.

At the second annual meeting, we must elect successors to the Board.  The bylaws state there will be 7 to 11 board members.  Since this is an all-volunteer organization, we are recommending 11 members, 10 senior and 1 associate.

Tim Berelsman will abstain from voting and will run the election.

Election of Directors – The Motion to Establish the Successor Board Size of 11 Directors was passed.  10 Members will be from the Senior Membership and 1 position will be from the Associate Membership.  There was a motion to elect the Successor Member Directors in 3 Groups:

Term expiring at the Annual Meeting 2019:

Initial Board Seat held by Tim Berelsman of Independent Fiber Network

Initial Board Seat held by Paul Schopis of OARnet

Initial Board Seat held by Steve Steele of Horizon

 

Term expiring at the Annual Meeting 2020:

Initial Board Seat held by Brent Beatty of Bresco Broadband

Initial Board Seat held by Nancy Tiemeier of Cologix

Initial Board Seat held by Lynn Child of CentraComm will now be held by Jack Wellman from

Centracomm

Initial Board Seat held by Luke Skidmore of NetGain

 

Term expiring at the Annual Meeting 2021:

Initial Board Seat held by Kim Gerhart of OneIT

Initial Board Seat held by Doug Payauys of Consolidated Electric Cooperative

Initial Board Seat left open with the resignation of Brad Scott.  This seat is filled by Pat Roger at

Involta

 

Term expiring at the Annual meeting 2021:

Initial Board Seat held by Greg Dunn of Ice Miller who will not be a member, but will continue to donate general legal counsel services.  This seat will be filled by Chris Cameron from Accent

Communications.

 

Motion Approved

Board Members- Paul Schopis proposed that we keep the same board members for the positions of President, Vice President and Secretary.

President – Tim Berelsman

Vice President – Doug Payauys

Secretary – Nancy Tiemeier

Kim Gerhart was nominated for Treasurer.  This was voted on and approved.

We moved to approve the minutes from the last meetings minutes in June.

Next Board meeting – June 7th at NetGain at 9:30.  (Meeting has since been moved to June 15th at 9:30)

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

April 2018 Ohio IX Meeting Minutes

April 6, 2018 Ohio IX Meeting

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Kim Gerhart, Lynn Child, Jack Wellman, Paul Schopis

Membership Applications –  Received applications from Huntington and Involta.  Both were approved and invoices are being sent.

Secretary Report – Minutes Approved.

Annual Meeting Follow up – Invitations have been sent to members.  We have also reached out to some prospective meetings to invite them to lunch.  We are set for the meeting at Ice Miller at 10:30 on the 13th.  Tim will send out the agenda.  We are having lunch at Nada after the meeting.  Nancy will make reservations.

Treasurer’s Report

CTO Report

Marketing Committee Report

Governance – No updates at this time.

Old / New Business –  We discussed election terms for Board of Directors and when each term will end.  We don’t want everyone’s term to end at the same time so they are divided out to end in 2019 (3 people), 2020 (4 people) and 2021 (3 people).  Those will be voted on at the Annual Meeting.

Next meeting – April 13th – Annual Meeting at Ice Miller.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

2018 Membership Meeting

The 2018 Ohio IX, Inc. Annual Member Meeting will be Friday, April 13th, 2018 at 10:30am. The meeting will take place at Ice Miller, LLP located at 250 West St., 7th floor conference room, Columbus, OH.  Members have received full meeting details, including an agenda, in an Email on 4/6/18 at 7:15am from Tim Berelsman.

A luncheon will be served following the meeting. Please notify Ohio IX by Email to Secretary, Nancy Tiemeier. nancy.tiemeier@cologix.com.  The RSVP needs to be submitted no later than April 12, 2018, 5:00 PM with the number of persons who will be attending the meeting and the luncheon.

 

March 2018 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Brian Riley, Greg Dunn, Lynn Child, Brian Riley

Membership Applications

Secretary Report – Minutes Approved.

Annual Meeting Follow up – Tim will send invites.  We need to elect permanent directors.  Tim will work with Doug on the budget.  We are going to start the meeting at 10:30 on April 13th and can invite interested parties to lunch.  We still need someone to take over the Treasurer position.

Prior Meeting Follow up – We need to reschedule a call with MICE.  Check with him for March 9th at 10:30.

Treasurer’s Report

CTO

Question came up if we want to extend remote switches. We will need to set up a policy statement.

Marketing Committee

Governance – No updates at this time.

Old / New Business –  No updates

Next meeting – April 6, at NetGain at 9:30 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

February 2018 Ohio IX Meeting Minutes

Ohio IX MeetingAttendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Nick Norman, Brian Riley

Membership Applications –  No new applications

Secretary Report – Minutes Approved.

Annual Meeting Follow up – Conference Room and Lounge reserved at Ice Miller on April 13th.  Nancy will send Tim the list of members to send out notice of the meeting.  We will discuss the new budget.   Doug brought up that we will need to find someone to take over the Treasurer position.

Prior Meeting Follow up

Treasurer’s Report

CTO – IFN sent RAD B records to set up new configuration with OARnet. Marijan and Nancy had a call with Minnesota VoIP about remote switch connectivity through MICE.  We need a policy for remote switch as an exhibit to the agreement.  They would also need to be a senior member.  Tim, Marijan and Nancy will set up a follow up call.

Horizon will be connected by Mid-March.  Marijan is sending Everstream and email and we will follow up with a call after today’s meeting.

Marketing Committee

Governance – No updates at this time.

Old / New Business –  Brad resigned from the Board.

Next meeting – March 2, at NetGain at 9:30 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

January 2018 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Kim Gerhart, Nick Norman,

Membership Applications –  No new applications

Secretary Report – Minutes Approved

Declaration of Annual Meeting – The next Annual Meeting was proposed to be April 13, 2018 at 10:00 am.  We are requesting to have the meeting at Ice Miller.  This was approved pending location availability.

Prior Meeting Follow up – Compensated vs Non-Compensated Traffic between members.  It doesn’t appear there is any language in the By-laws that prohibits this but Shelby will review and confirm.  We will need to indemnify members as not involved.

Top 10 ASN’s – The request was made to get the Netflow analysis from all the members.  IFN and Bresco has provided this information.  CEC is adding some additional routers which will result in more traffic, not worth pulling the report until that is complete.

Treasurer’s Report

CTO – Cologix is announcing some routes, hopefully will be sending more.  CentraComm is up but are not peering yet.  Nick had some questions on communities.  We are working on the OARnet and IFN connection.   We have reached out to Everstream but have not heard back yet.  Doug reached out on Dec 14th to coordinate turn-up and Marijan is going to reach back out as well.  We are still waiting on Horizon.

Nancy will set up a call with Cologix reps to discuss Content Providers located in our facility and ways to entice them to connect to the IX.  Tim will indicate when ready to set up.

Marketing Committee – No update

Governance – No updates at this time.

Old / New Business –  Luke will set up meeting with CentraComm to discuss his concerns on communities and getting themselves set up.

We proposed that the deadline for connecting to the Ohio IX  and being able to keep the allotted cross connect is March 31st.  This was voted and passed.  I will forward the information to Tim for any outstanding companies not connected.

Next meeting – February 2, at NetGain at 11:00 – 8235 Estates Pkwy

Meeting Adjourned

December 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Brad Scott, Greg Dunn

Membership Applications –  Approved Medina Fiber Network for Associate Membership and Cologix for Senior Membership

Secretary Report – Minutes Approved.  The Record of Electronic Consent was 100% complete as of 10/8/17.  All names have been recorded and the secretary has signed.

Treasurer’s Report – Invoices for membership will be sent to all members for 2018.

CTO – We have populated the ports for an additional 16 new members.

 

Marketing Committee – No update

Governance – No updates at this time.

Old / New Business – Please provide your Top 5 prospects for membership in 2018 for the next meeting.

Next meeting – January 5 at NetGain at 11:00 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier