2018 Membership Meeting

The 2018 Ohio IX, Inc. Annual Member Meeting will be Friday, April 13th, 2018 at 10:30am. The meeting will take place at Ice Miller, LLP located at 250 West St., 7th floor conference room, Columbus, OH.  Members have received full meeting details, including an agenda, in an Email on 4/6/18 at 7:15am from Tim Berelsman.

A luncheon will be served following the meeting. Please notify Ohio IX by Email to Secretary, Nancy Tiemeier. nancy.tiemeier@cologix.com.  The RSVP needs to be submitted no later than April 12, 2018, 5:00 PM with the number of persons who will be attending the meeting and the luncheon.

 

March 2018 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Brian Riley, Greg Dunn, Lynn Child, Brian Riley

Membership Applications

Secretary Report – Minutes Approved.

Annual Meeting Follow up – Tim will send invites.  We need to elect permanent directors.  Tim will work with Doug on the budget.  We are going to start the meeting at 10:30 on April 13th and can invite interested parties to lunch.  We still need someone to take over the Treasurer position.

Prior Meeting Follow up – We need to reschedule a call with MICE.  Check with him for March 9th at 10:30.

Treasurer’s Report

CTO

Question came up if we want to extend remote switches. We will need to set up a policy statement.

Marketing Committee

Governance – No updates at this time.

Old / New Business –  No updates

Next meeting – April 6, at NetGain at 9:30 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

February 2018 Ohio IX Meeting Minutes

Ohio IX MeetingAttendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Nick Norman, Brian Riley

Membership Applications –  No new applications

Secretary Report – Minutes Approved.

Annual Meeting Follow up – Conference Room and Lounge reserved at Ice Miller on April 13th.  Nancy will send Tim the list of members to send out notice of the meeting.  We will discuss the new budget.   Doug brought up that we will need to find someone to take over the Treasurer position.

Prior Meeting Follow up

Treasurer’s Report

CTO – IFN sent RAD B records to set up new configuration with OARnet. Marijan and Nancy had a call with Minnesota VoIP about remote switch connectivity through MICE.  We need a policy for remote switch as an exhibit to the agreement.  They would also need to be a senior member.  Tim, Marijan and Nancy will set up a follow up call.

Horizon will be connected by Mid-March.  Marijan is sending Everstream and email and we will follow up with a call after today’s meeting.

Marketing Committee

Governance – No updates at this time.

Old / New Business –  Brad resigned from the Board.

Next meeting – March 2, at NetGain at 9:30 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

January 2018 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Shelby Anderson, Kim Gerhart, Nick Norman,

Membership Applications –  No new applications

Secretary Report – Minutes Approved

Declaration of Annual Meeting – The next Annual Meeting was proposed to be April 13, 2018 at 10:00 am.  We are requesting to have the meeting at Ice Miller.  This was approved pending location availability.

Prior Meeting Follow up – Compensated vs Non-Compensated Traffic between members.  It doesn’t appear there is any language in the By-laws that prohibits this but Shelby will review and confirm.  We will need to indemnify members as not involved.

Top 10 ASN’s – The request was made to get the Netflow analysis from all the members.  IFN and Bresco has provided this information.  CEC is adding some additional routers which will result in more traffic, not worth pulling the report until that is complete.

Treasurer’s Report

CTO – Cologix is announcing some routes, hopefully will be sending more.  CentraComm is up but are not peering yet.  Nick had some questions on communities.  We are working on the OARnet and IFN connection.   We have reached out to Everstream but have not heard back yet.  Doug reached out on Dec 14th to coordinate turn-up and Marijan is going to reach back out as well.  We are still waiting on Horizon.

Nancy will set up a call with Cologix reps to discuss Content Providers located in our facility and ways to entice them to connect to the IX.  Tim will indicate when ready to set up.

Marketing Committee – No update

Governance – No updates at this time.

Old / New Business –  Luke will set up meeting with CentraComm to discuss his concerns on communities and getting themselves set up.

We proposed that the deadline for connecting to the Ohio IX  and being able to keep the allotted cross connect is March 31st.  This was voted and passed.  I will forward the information to Tim for any outstanding companies not connected.

Next meeting – February 2, at NetGain at 11:00 – 8235 Estates Pkwy

Meeting Adjourned

December 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Marijan Adam,  Brad Scott, Greg Dunn

Membership Applications –  Approved Medina Fiber Network for Associate Membership and Cologix for Senior Membership

Secretary Report – Minutes Approved.  The Record of Electronic Consent was 100% complete as of 10/8/17.  All names have been recorded and the secretary has signed.

Treasurer’s Report – Invoices for membership will be sent to all members for 2018.

CTO – We have populated the ports for an additional 16 new members.

 

Marketing Committee – No update

Governance – No updates at this time.

Old / New Business – Please provide your Top 5 prospects for membership in 2018 for the next meeting.

Next meeting – January 5 at NetGain at 11:00 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

October 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson, Kim Gerhart, Marijan Adam, Lynn Child, Brad Scott

Operational Items – Implementation Status

Technical Committee – CentraCom has been connected and waiting on CentraComm to begin peering.  Horizon and Everstream are ready on our side and waiting for them to complete.  NK Telco and Metalink are waiting on transport, they will still be idle for a while.

Marketing Committee Application updates – We have everything we need to update the website for the resolutions and updated applications.

Cologix has everything they need and just waiting to get the signed application back.

Membership Consent to Action without a meeting vote update – We are still waiting on about 5 and have reached out again to get response.    The incorrect email addresses have been updated.

Secretary Report – Minutes Approved.  The Conflict of Interest Statements have been completed by everyone.

Marketing Committee – We need to take promotional materials and banner to the event.  Luke has offered to stop by Cologix and pick up the materials and take them to the event.

Governance – No updates at this time.

Old / New Business – Luke has set up Spark to make communication easier.  He will add groups for Marketing, Governance and the Annual Meeting.

Next meeting – November 9 at NetGain at 1:30 – 8235 Estates Pkwy.    Nancy will not be there so someone will need to take minutes.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

September 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Shelby Anderson, Nick Norman, Paul Schopis

Membership – No new applications.   Once we have the updated applications, We Connect and Medina will sign.  Nancy has two accounts that are interested in joining:  NCS Datacom and Fairlawn Gig.  Washington Electric is still considering as well.

Secretary Report – Minutes Approved

Operational Items-

                Technical Committee – SOP and Customer Notices – We now have access into the OARnet system.  We still need some information from Horizon, Everstream and CentraComm.  Using these turn ups to work through the SOP process.  Marijan provided some graphs showing current usage / peering.

Governance – Membership Agreement Refinements – Shelby will provide updated language.

Marketing – Membership applications Online Form – The form is online.  Once the membership application changes are made, they will be updated to the online form.

Cologix Membership Agreement with Alternative Modifications – Cologix has accepted the changes.

Membership Applications – We must give members 90 day notice of next year membership fees.

We need to start thinking about adding a router to get more Content providers.  This will add additional cost to the IX and need to consider this when discussing the dues for next year.

CTO Report – Was discussed above under operational items.

Governance Committee – We discussed fees for next year.  We will set up another call this month to discuss the fees so we can provide the information to our members.

Marketing Committee – We are moving ahead with the free table at the Cologix Columbus Connect event.  We will all keep an eye on the table and promote the IX.

Old Business – None

New Business – None

Next meeting – October 5th at NetGain at 1:30 – 8235 Estates Pkwy.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

August 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys,   Marijan Adam, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Greg Dunn, Lynn Child, Kim Gerhart, Brian Riley, Brad Scott

Membership – No new applications.   Once we have the updated applications, We Connect and Medina will sign.  Nancy has two accounts that are interested in joining:  NCS Datacom and Fairlawn Gig.  Washington Electric is still considering as well.

Secretary Report – Minutes Approved

CTO Report – Luke presented a new Turn-u p Process.  A process sheet was provided  and discussed.  We need to update the website email to noc@ohioix.net.  Kim took care of this during the meeting.

Marijan is sending information out on Slack, which is a good communication tool for the board.

The Change order process for adding or deleting prefixes is still being worked on.  They need access to the servers which they were hoping to get today.

They are completing the turn-up for CentraComm, Horizon and Everstream.  If they receive  access to the server, than CentraComm will be turned up tonight.  The usage graphs are also tied to access to the servers.

Governance Committee – The online form is ready, it is just waiting on the change from Shelby on the wording.  Cologix is reviewing the change to the form and should respond soon.

We still need Steve Steele (or Brian Riley) to sign the conflict of interest form.

Marketing Committee – The form is online (as is and will be updated when new wording is complete).  When you submit the application, it sends a Thank you email.  Kim provided samples of the letters that are sent out.

We can have a table at no charge again for the Columbus Connect.

Old Business – Have the insurance binder.  Was given to Shelby to keep on our behalf.

New Business – None

Next meeting – September 7th at NetGain – 8235 Estates Pkwy.  Tim will set up a bridge.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

July 2017 Ohio IX Meeting Minutes

July 6, 2017 Ohio IX Meeting

Attendees: Tim Berelsman, Doug Payauys, Marijan Adam, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Greg Dunn, Paul Schopis, Lynn Child, Kim Gerhart

Membership: Discussed new form for in-kind donations.  It is a legal requirement for confirmation that no differentiation in rates be applied for the same class.  Proposed standard operating form for in-kind donation valuation.  Passed.

Confirmation clarification on Dues commitments by Membership class:  passed

On Subsequent year annual dues shall not exceed Initial year annual dues. This applies to all members of the same class

Other dues no commitment made but, a Member, at is sole discretion can elect not to pay other dues and cease to be a member.

Confirmation that there is no partial year pro-rating of dues.  If a prospective Member feels dues should be prorated for a partial year then they can wait until the following calendar year to join.  This is based on history with initial members and our history in waiving subsequent year Annual dues to date

Applications

Secretary Report  Minutes Approved

Treasurer’s Report

CTO Report

Add net flow and graphs to website

Governance Committee The meeting minutes book has been given to Nancy.  Shelby discussed new in kind donation form which was mentioned above.

Marketing Committee IP information has been put on the website for members.

Brent set up a LinkedIn page and Kim set up a business page that we can link our LinkedIN page.

Slide updates will be coming soon.

We can update the forms on the website ourselves, we won’t need outside help

We would like to send a press release out when new members join, good way to keep us in front of everyone.  This was agreed.

Lynn asked to add case studies to show for peering relationships and content providers.  We also discussed the presentation that has been put together by Brent and how that provides some of that information.

Old Business

New Business

Next meeting – August 3rd at 1:30 at Cologix with OARnet as backup

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier

June 2017 Ohio IX Meeting Minutes

Attendees:  Tim Berelsman, Doug Payauys, Marijan Adam, Nancy Tiemeier, Brent Beatty, Luke Skidmore, Greg Dunn, Brad Scott, Paul Schopis, Lynn Child

Membership Applications No new applications at this time.

Secretary Report  Minutes Approved

Treasurer’s Report

CTO Report  Marijan will request 6 more modules in his meeting with OARnet.  Marijan will also work on adding monitoring in the meeting so we will be able to check usage.

Tim asked about 1 Gig connectivity.  We can provide 1 Gig connection but prefer 10 Gig.  If a customer is located in the North data center, the connection must be fiber, even for a 1 Gig.

Governance Committee  We have received our approval for tax exempt status.  The Federal and State tax filings are complete.  We need to post the exempt letter to the website.  We have what we need to submit for the trademark.

Marketing Committee Brent will send out the list of Ohio AS numbers to see if anyone can add contact names and emails.

Marijan is still working on the forms to be able to make them digital for the website.  They will work on adding the IP’s and contact names to the website.

Lynn asked to add case studies to show for peering relationships and content providers.  We also discussed the presentation that has been put together and how that provides some of that information.

Old Business  Proposed modifications to Membership Applications: We would like to put language in the applications that states we will not exceed the initial membership fee in the following years.  This was approved.  Nancy will get with Shelby to make this change to the agreements.  We discussed reduced rates for 1 Gig.  Brent  has a couple people interested in 1 Gig connections but they are willing to pay the standard fee.  We are not looking to decrease the rate at this time.

New Business Nancy will get a senior membership application completed by Cologix.

Next meeting – July 6th at 1:30 at Cologix.

Meeting Adjourned.

Respectfully submitted by Nancy Tiemeier